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NAR1 Form: Details that must be included in filing Annual Return
Generally, any kind of companies setting up in Hong Kong must register their name under the laws and regulations of Hong Kong. Moreover, every company incorporated in Hong Kong must make an annual return (NAR1) which should be delivered to the Registrar of Companies (the Registrar) for registration. Whether the director or secretary of the company have to complete the NAR1 submission. If there are late delivery, you might face higher registration fee or penalty. Therefore, it is important to make sure that you know the details and do & don’ts properly when filing the annual return form so that you don’t have to do the work back and forth.
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What is NAR1?
As a company in Hong Kong, you have to renew the business registration contract every year with a fee to the Companies Registry. Since NAR1 contains all of the important information about your company, from directors and shareholders to official address and business operations it serves as key pillar of a strong government database. That’s why you have to fill the form every year either your company is private or public or limited by guarantee. It must be completed, signed and delivered within 42 days after the date of return.
Language for NAR1
It is okay to use Chinese or English language to fill the form. But, one thing to note down is that you should use traditional Chinese characters if you choose to use Chinese. If you use other languages, you must deliver a certified translation in English or Chinese.
Detailed Requirement for NAR1 Form
NAR1 must include the most up-to-date company’s information, such as directors, shareholders and company secretary, registered office’s address, etc. In NAR1 form , it includes 15 sections to complete. Here are is detailed facts that will guide you how to fill each section, starting from 1 to 15.
1: Company Name
Fill official company name and business registration number
Name of the business must match the information on the Certificate of Incorporation or most recent Certificate of Change of Name for the business.
2: Business Name
Complete any business names used in addition to the company’s name.
3: Type of Company
Tick a box that best described the type of your company listed on registry website
On condition that there are multiple, provide the main one
4: Date to Which Returned is Made Up
If it is private company, it is incorporation’s anniversary date.
For public company, it is 6 months after the end of its accounting reference period.
Suppose yours is company limited by guarantee, it is 9 months after the end of its accounting reference period.
5: Period Covered
Private company needs not to complete this section
Public companies and companies limited by guarantee must submit certified copies of financial statements, directors’ reports, and auditors’ reports with each annual return, as required by section 430 of the Companies Ordinance.
6: Address of Registered Office
Complete registered office address
Non-Hong Kong addresses, ‘care of’ addresses are not acceptable.
7: Email Address
Share Company official email address
Use Form NR1 to notify the Companies Registry for changes
8: Phone Number
Fill Company official phone number
Use Form NR1 to notify the Companies Registry for changes
9: Mortgages & Charges
State total indebtedness as of the return date for all mortgages and charges required to be registered with the Registrar of Companies under the Companies Ordinance (Cap. 622)
10: Number of Member(s) of a Company Not Having a Share Capital
Number of Member(s) as at the Date to which this Return is Made Up
11: Share Capital
Express Details on the value of company’s shares
Include different types, number of shares and individual values
12: Company Secretary
Give information of secretary
Name in English & Chinese, Hong Kong Address, email and company number
13: Directors
Provide name, address and requested information in the form
14: Particulars of Member(s) of Company Having a Share Capital
Company having a share capital must tick a box
In a case that CD-ROM or DVD-ROM is used, particulars of member(s) must be provided in Excel file format and in the form specified by the Companies Registry
15: Company Records
Add register, index, agreement, memorandum, minutes or other document required by the Companies Ordinance but not accounting records.
Fastlane HR Can Help You!
Yes, we understand that filing a NAR1 form is not a simple and easy process while you still have to handle other things running in your businesses. However, it doesn’t matter because Fastlane HR can help you done the job with professional HK incorporations services. Feel free to contact us if you want any assistance while completing the form.